Vehicle Rental Information

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General Info

All drivers of University Fleet vehicles must be at least 18 years of age and hold a valid driver's license.  All drivers of an Enterprise Rental Vehicle must be at least 21 years of age with a valid driver's license.

Only valid SIU students, faculty and staff who are on the University payroll may drive a University Fleet vehicle or Enterprise Rental vehicle.

Also, no one other than valid SIU students, faculty or staff are allowed to ride in a University vehicle without the express written authorization and consent of the President of Southern Illinois University or one of his delegates. Enterprise vehicles require that the driver of the vehicle be a valid student, faculty, or staff member of the University; however, other affiliates may be transported in Enterprise vehicles.

Additional safety training is required for faculty, staff or students who need to drive the 14 passenger buses.  Please contact Travel Service for additional information regarding these courses at 453-3357.

Reserving a Vehicle

Vehicle reservations are made on a first come first serve basis and there can be no guarantees made for last minute reservations.

Reservations are to be made via the Agile FleetCommander website.  There is an Agile FleetCommander navigation tab on Travel Service's home page where requests can be made along with instructions for filling out a request.

Information that is required to complete the form

  • Driver's/Requester's name and phone number
  • Type of vehicle they are requesting
  • Departure date and time
  • Return date and time
  • Destination and purpose of trip
  • Account title and FAS or AIS account number (which will be responsible for charges)
  • Contact name (someone we can contact with questions if driver is not available to speak with)

Cancellation Information

If a department discovers that a reservation is no longer needed, please log into Agile FleetCommander and cancel the trip. Please contact Travel Service at 453-3357 if you have any issues cancelling. If this is not done within 24 hours of the departure date and time, a cancellation fee of $13.00 will incur for Travel Service vehicles and/or a $50.00 cancellation fee for Enterprise (outside vendor) vehicles.

Picking up Vehicles -- Daily Fleet

University vehicles and Enterprise rental vehicles are available for pick up at the Travel Service main office, which is located at 225 Travel Service Dr. (across from the Student Center in between the Student Center parking lot and Facilities Energy Management).  Vehicles can be picked up and dropped off between the hours of 6:00 a.m. - 4:30 p.m., Monday through Friday.

If you need to pick up a vehicle prior to 6:00 a.m. or after 4:30 p.m. throughout the week or on the weekend, vehicles can be picked up at the Facilities Operation Center located in the FEM Smoke Stack building.  This facility is staffed 24 hours a day, 7 days a week.  If you need directions, please call Travel Service during office hours or you can call FOC at 618-453-3621.

Returning vehicles -- Daily Fleet

If returning vehicles Monday - Friday, 6:00 a.m. to 4:30 p.m., please leave the vehicles parked at the gas pumps with the credit card pack and keys in the vehicle.  If you are returning the vehicle after operating hours, please park the vehicle in the Travel Service lot and put the key and credit card pack in the drop box that is located on the door next to the fuel pumps.

It is very important that you return the vehicle at the scheduled return time! If for some reason you are unable to do so, please contact Travel Service immediately (618-453-3357).  Your call will be forwarded if it is after office hours so that arrangements can be made and another reservation is not left without transportation.  Vehicles that are returned later than the scheduled time or date will result in a late return charge, unless other arrangements are made.

Driver Responsibilities:

Daily Motor Pool (Fleet) Service

Daily Motor Pool vehicles (fleet) are available for temporary use by University departments to conduct University business. Fleet vehicles may be reserved by submitting a request on Agile FleetCommander.

Fleet vehicle assignments for more than two weeks require additional administrative approval. All recognized student groups will be required to attain the approval of both the fiscal officer and the Director of Student Development. Certified sports clubs must have the approval of the fiscal officer and the Intramural-Recreation Sports Center. All recognized student groups and sports clubs must utilize Enterprise for their rental needs.

Scheduling Fleet Vehicles

  • Submit a request through Agile FleetCommander at least 24 hours in advance of departure. Once approved the requester will receive a confirmation email.
  • Assigned vehicles should be picked-up promptly at the scheduled time. A two-hour grace period will be allowed, after which the vehicle request will be canceled and a cancellation charge will be assessed. If a scheduled vehicle is not needed, notify Travel Service as soon as possible.
  • Vehicles will be released by Travel Service to the authorized driver upon the presentation of 1)a valid driver's license (citations for which licenses are being held cannot be used); and 2)a current university identification card. The driver will be issued the vehicle after presentation of all required documents. The driver will also be issued credit cards assigned to the vehicle and a gas fob. Vehicles assigned for local use should use Travel Service facilities for all servicing. All local expenditure for gas, oil, and/or repairs will not be reimbursed without justification.
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