Automated Fueling

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Last Updated: Sep 27, 2024, 01:34 PM

For employee convenience and University cost efficiency, an automated fueling system has been installed at Travel Service. This system allows University vehicles to fuel at the garage after Travel Service hours.  Each vehicle is assigned a special fueling-key and employees use their staff ID to authorize fueling.  The fuel pumps are operational 24 hours.  However, if assistance is needed in using the pumps, please come during regular working hours.

For more details on the use of the automated fueling system, call Travel Service.

Important Information

Fueling A Vehicle

The automated fueling system allows University vehicles to fuel at the garage after Travel Service hours.  Each vehicle is assigned a special fueling-key and some vehicles are equipped with an automated fueling device. Travel Service can assign employees a fuel access code upon the request of their fiscal officer. When driving up to the pumps to fuel the vehicle; remove the key from the ignition, insert fueling-key into pump, enter authorization code, odometer reading, and select pump number of pump being pumped from.

In Case of a Fire

If a fire does occur, do not panic. Do not remove the nozzle from the gas tank. Rather, back away from the car and immediately tell Travel Service or the Department of Public Safety (DPS) so they can operate the emergence shut-off switch and a fire extinguisher.

In Case of Spill

If a spill occurs, notify Travel Service immediately or (after hours) the Department of Public Safety so they can contain the spill. Refer to the next section (backsplash), if by chance you get fuel on yourself.

Backsplash

During fueling or in case of a spill and you get fuel on yourself, immediately stop the pump and see Travel Service or (after hours) DPS.  In extreme cases, a shower as well as spare clothing will be provided.

Cell Phones

No cell phone use signs are posted at pumps.

Reentering a Vehicle

Do not get back in while you are fueling the vehicle. This can create a static buildup that will cause a spark when you touch the fuel pump. Most of the incidents of fire have been the result of the driver starting the pump, getting back into their car, and when the driver gets back out of the car to remove the nozzle, static is generated when they slide across the seat and a spark may occur when they reach for the nozzle.

Passengers

In the event that a passenger should get out of the car to operate the pump after it has been started, it is recommended that they touch a metal portion of the vehicle or the dispenser before touching the nozzle.

Fuel and Static

The above does not necessarily apply to gasoline only. The only documented cases have involved gasoline; however, diesel fuel and ethanol fuel, while such an occurrence may be unlikely, is not impossible, especially in hot weather.

Engine Running

It is dangerous to leave a car running when fueling. A running car presents a number of "ignition sources" for fuel vapor. The exhaust components of a modern car can literally glow red hot during normal operation. The typical ignition system creates voltages above 40,000 volts.

But turning off your engine while refueling isn't just to prevent your car from starting a fire. There is also a safety issue in the event of fire, regardless of the source. In case a fire does occur at the fuel station a running car is danger. Imagine that fire burns through one of the rubber fuel hoses under your running car. Most fuel pumps deliver gasoline at about 15 to 40 pounds per square inch (PSI). Your fuel pump is now spraying a tremendous amount of gasoline at an open flame.

Nozzle Latches

By removing the hold-open latch the intention is to eliminate unattended fueling. Unfortunately, accidents occur when users attept to fabricate their own makeshift latches. Placing an object, such as a gas cap, under the nozzle lever can make the cure more dangerous than the symptom.

Gas Cans

Gas cans should always be placed on the ground when filling. Never fill any portable container (regardless of material) while it is inside your car or pickup bed.